Secure EFSS for Anytime, Anywhere Content Control, File Transfer & More
BlackBerry® Workspaces lets you collaborate securely, with all the features you expect from an advanced enterprise file share and mobility solution. Create collaborative workspaces, share files inside and outside your organization, access your files from any device and ensure that the latest version of your file is always synced and available across all your devices.
What makes Workspaces different from competitive solutions is its file-level security. It offers 256-bit file encryption and access controls to ensure that only authorized users can access your files—even after they leave your network. Workspaces also embeds Digital Rights Management (DRM) protection into files, which means that you can control whether users are able to save, edit, copy or print the files.
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Secure Document Collaboration From Anywhere on Any Device
BlackBerry Workspaces users can easily access, edit, share and control even the most sensitive files from any mobile or desktop device without sacrificing document security.
With easy iOS, BlackBerry and Android file sharing, users can stay productive anywhere they travel. Content is synchronized so teams can view documents, transfer data and collaborate on files with confidence, knowing they always have the latest version.
Protect Information in Critical Business Apps
Workspaces for Microsoft Outlook
Since email is still the most common way of collaborating and sharing files, the Workspaces desktop client for Windows offers a plugin for Microsoft Outlook. Easily add and set sharing permissions on attachments while you are composing your emails without opening another application. Attachments that are relevant to the workflow are consolidated in one convenient place and available to see and open at a glance. Outlook will automatically notify you when files associated with an email thread have been modified by other people.
Workspaces for Salesforce.com
Users can share and collaborate on files that are stored in BlackBerry Workspaces without leaving Salesforce.com®. They can also store files to Workspaces directly from Salesforce.com, linking Workspaces folders with specific Salesforce records. In this way, the documents and files for a customer can be stored and managed securely, permanently associated with and alongside that customer’s account records. The ability to set expiration dates on file access means that Workspaces is a great way to share expiring time-sensitive documents like price quotes and limited-time offers.
Secure Your Content Everywhere It Travels
Part of BlackBerry Secure, a comprehensive endpoint-to-endpoint approach to security, only BlackBerry Workspaces can provide the level of security organizations need—wherever files are, wherever they need to go, and whoever needs access to them.
Workspaces empowers users with easy-to-use DRM controls, so they can always be in control of their content, even after it has been shared and external collaborators have downloaded it. Intuitive permission menus are presented to the user when sharing files. This allows them to quickly establish permissions by user or user group.
Control capabilities such as access, view, edit, copy, print, download and forward.
Track, revoke, wipe, or expire file access at any time – even after the document has been downloaded or shared.
Set up customized watermarks to deter screenshots and include details such as the user’s email or IP address.
Deter against screen capturing with Spotlight viewer, which blurs the screen except where the mouse pointer is hovering.
Flexible Deployment Options
All deployment solutions enable a single and secure view of all enterprise content from any device.
For customers that prefer a managed offering combined with a quick deployment, public and private cloud deployments are available.
For organizations that wish to deploy Workspaces entirely within their own private cloud environment.
For the utmost flexibility. Enterprises can mobilize and externalize existing enterprise file repositories through the Workspaces secure cloud service.
Integrate With Key Enterprise Solutions
BlackBerry Workspaces integrates protection into critical business apps and solutions.
A wide range of content repositories can be accessed or shared through BlackBerry Workspaces, including Windows File Share (CIFS), Sharepoint, OneDrive and any CMIS-compliant document repository.
BlackBerry Workspaces has the flexibility to support a wide range of authentication systems so that users within your organization can access their files conveniently with secure single sign-on (SSO).
Data Loss Prevention
Integration with ICAP- based DLP solutions, provides a powerful combination of DRM file protection, mobile security, discovery, remediation and alerts. This allows organizations to protect or prevent distribution and to discover and encrypt sensitive content.
BlackBerry Workspaces offers integrated mobile applications for common Mobile Device Management (MDM) solutions, providing a single point of management for IT and authentication for end users.
Best-in-Class Data Security
BlackBerry Workspaces provides the most secure File Sync and Share solution through end-to-end encryption, unique digital rights management enforcement, detailed activity tracking and integration with state-of-the-art authentication and user management technologies. It is also the only File Sync and Share solution that can encrypt and enforce DRM protections on mobile devices when users are viewing, editing and annotating synced documents.
More Secure by Design
The Workspaces system is multi-tiered with strict separation between the web application serving the users, the database holding the system metadata, and a secure file system holding the encrypted documents. Files are always encrypted—in transit, at rest and while in use—via AES-256 where available, using FIPS 140-2 certified cryptographic library.
Security Embedded in Your Files
BlackBerry Workspaces is the only EFSS solution that builds security into the files themselves. It controls the ability to access, view, edit, copy, print, download and forward files. In order to make policy enforcement easy, permissions can be set at an individual user or group level.
File Tracking and Auditing
Workspaces keeps a complete activity history of protected documents to meet your security forensics and compliance requirements. You’ll know who did what to a file, when they did it and what device and application was used, including geo-location based on the user’s IP address.
Develop Custom Applications With the Workspaces SDK
With a rich SDK and APIs, web and application developers can leverage the Workspaces platform’s rich security, mobility, sharing and synchronization capabilities directly through their custom app interface. All the functionality of the Workspaces Server and Services is exposed through server side APIs, providing enterprises the ability to quickly build Workspaces features into proprietary or off-the-shelf applications. Plus, custom application workspaces provide third-party developers with a private storage space that is not exposed through the native Workspaces interface.
Choose the Best Solution for Your Business
BlackBerry Workspaces is available in two implementation options, standard and enterprise. Each plan includes:
- Full-featured File Synchronization and Sharing
- Dedicated Clients for Windows, macOS, Android, iOS and BlackBerry 10
- Plugin for Microsoft Outlook
- Secure online web viewer
- Integrated annotation sharing tools and mobile editor
- Unlimited devices per user
- DRM protection for online and downloaded Office, Acrobat® PDF and image files
- File encryption at rest, in transit and in use
- FIPS 140-2 validated cryptographic library and 256-bit AES encryption
- Public cloud, on-premises, or hybrid deployment options*
- 1TB storage on cloud deployments (Can be upgraded as required)*
- No storage restrictions for on-premises deployments**
- Support for sharing large files - up to 10 GB
- Granular tracking of file activities
- Email based username/password authentication
- Dynamic and customizable watermarks
- 24x7 phone and web support with 5 named contacts
For organizations that require integration with existing content repositories and authentication services, the Workspaces Enterprise Edition includes:
- Unlimited use of secure content connectors: Windows File Share, SharePoint, and all CMIS-based repositories. ***
- Unlimited use of Identity Connectors***
- DLP / ICAP integration
- SEIM / Syslog integration
- Custom branded for all client apps
- Custom apps through content API’s
- SharePoint Protector
- Online Learning Module
- Premium Support (Direct to Tier 3 call routing)
- Additional Cloud Storage
Automated File Security for Business Critical Applications
Workspaces Protectors leverage the highly regarded Workspaces platform to intelligently and automatically embed DRM protections into files. Protectors provide unmatched security with a seamless user experience.
Email Protector (EMP) automatically embeds DRM protection into email attachments sent through your organization’s email gateway. Policies are customizable based on recipient or file type. Integrate EMP with your Data Loss Prevention (DLP) solution to provide enforcement for your DLP email rules.
Once enabled for SharePoint libraries, policy-based controls are automatically applied to files based on DLP scanning of content and pre-selected permissions. Upon download, files are DRM protected and controllable. End users continue to experience the SharePoint core functionality and native interface with no compromise to productivity.
BlackBerry Enterprise Mobility Suite - Content Edition Includes Workspaces
BlackBerry Workspaces is also available within the BlackBerry Enterprise Mobility Suite – Content Edition, a complete solution for managing mobile devices, apps, data and content. The Content Edition combines market-leading Enterprise Mobility Management, rich mobile collaboration apps, an ecosystem of third-party apps and a platform for app security, reliability and development with the BlackBerry Workspaces File Sync and Share platform providing file-level DRM protection.
Gartner Magic Quadrant
for EFSS, 2016
* 10 user minimum for cloud deployments; storage capacity is expandable for all product tiers.
** 100 user minimum for deployments. Implementation services of on-prem servers are required.
*** Implementation services are required for integration; many additional CMIS connections are supported.